Records scattered across channels
Shared drives, email, and ad hoc folders make institutional records difficult to govern and retrieve consistently.
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GovTech · RecordsIntelligent records management · Malaysia
Government records, searchable—and ready to support the next draft.
iDMS brings five-level classification, bilingual records work, controlled capture, search, minuting, and an auditable path toward grounded AI assistance into one records-management platform for Malaysian public-sector teams.
5 LVLClassification plan
BM·ENBilingual experience
AUDITTraceable actions
1What it solves
Records should be governed, not scattered.
Scans that search cannot read
Older scanned documents often lack extractable text, leaving useful records effectively invisible to ordinary search.
Knowledge rewritten from scratch
Officers can spend time recreating circulars, letters, and working papers that already exist somewhere in the archive.
2Product capabilities
A strong records foundation before the AI layer.
The available foundation focuses on classification, capture, controlled access, retrieval, and accountability—without presenting roadmap intelligence as finished capability.
Five-level classification plan
Organise records through a structured hierarchy that reflects agency, department, division, unit, and record context.
Structured capture and record types
Capture digital files and scanned records with consistent metadata instead of leaving context inside filenames or folders.
Minuting and controlled routing
Move records through accountable internal actions while retaining the sequence and responsibility behind each step.
Built-in document viewing
Review captured material inside the records workspace without breaking the link between a document and its classification.
Search and saved searches
Find records through available metadata and search criteria, then retain useful searches for repeated operational work.
Department scope and audit trail
Keep access aligned with departmental responsibility and maintain a traceable history of important records actions.
3How it works
Available foundations, then carefully governed intelligence.
01
Available · Records foundation
Classification, capture, scanning, search, minuting, document viewing, audit history, administration, and bilingual UI form the current foundation.
02
In development · Search intelligence
OCR and text extraction, semantic retrieval with citations, and summarisation are being developed with officer confirmation in the loop.
03
In development · Document Studio
Grounded drafting from authorised records is being designed around citations, human review, and traceable source use.
04
Planned · Extended governance
Approval workflows, digital signatures, bulk legacy migration, retention automation, analytics, and mobile access remain roadmap items.
Built for
Public-sector teams responsible for records, access, and institutional continuity.
Malaysian government agencies
Department records officers
State ICT and digital-service teams
Agency administrators and governance teams
Legacy shared-drive or DDMS rationalisation
Policy, circular, and correspondence teams
4Frequently asked
Questions, answered.
5Explore iDMS
See the product. Start the conversation.
Go directly to the product—or tell us what you need and arrive at the contact form with the right context already filled in.